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“Signing documents with secure electronic signature” with video materials on the portal mana.latvija.lv
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A secure electronic signature shall be:
Important! An e-signed document has legal effect only in an electronic, unprinted way!
In Latvia, it is possible to sign documents using:
Regardless of how you are signing documents, the result will be the same – an electronically signed document with legal effect.
Three tools are available to support e-ID:
Identity assurance with eParaksta tools shall be equivalent to on-the-spot verification of identity by producing a personal identification document.
The law of electronic documentsState and local authorities shall be required to accept electronically, documents signed with a secure electronic signature (eParacsts) from natural and legal persons, so that any written information or request may be submitted remotely to the national and local authorities using an e-document. The e-document may include requests for information and information from institutions, applications, authorisations, certificates and licences, the submission of prepared forms, and the submission of reports, reports and statistics.
The documents forwarded to the Authority must be examined within a reasonable time limit, taking into account the urgency of the matter referred to in the application, but not more than one month.
For electronic communication with national and local authorities, the following may be used:
If you make lists with authorities on issues that are general and not relevant to a particular person, you do not need an electronic signature, but you can use it. For example, if you want to find out in your local government when the municipal road will be repaired. However, for questions where the institution has to deal with your case and give you a formal response, such as the granting of a benefit, the document will be required to be signed.
Signing documents with eParaksta is the same as signing them in paper format - You need to sign with eParakstall the documents you would have signed if you did so on site.
Business operators may use eParaksta on a voluntary basis, by mutual agreement, for example by sending invoices, acts, contracts, letters, etc.
For signature of contracts, invoices, submissions and any other type of document separately or by means of recording and accounting systems incorporating eParaksta functionality. eParakstam shall have equivalent legal effect to a paper-based signature.
A single document can be signed by more than one person, so it can be easily used, for example, when signing contracts.
In turn,The law of electronic documentsrequires that companies registeredin the register of public service providers, have an obligation to accept and respond to electronically signed documents (by signing the reply document with a secure electronic signature and sending the customer to an e-address or the specified communication e-mail).
Entrepreneurs can use a common access tool to create their own portals and service environments, saving costs for purchasing new authentication tools and enabling customers to use a single authentication tool on different business portals.
Operators whose services require an application on a specified sample form may provide public access to the relevant forms in an editable form and the possibility to download them so that it is possible to complete them electronically and to sign them with eParaksta.
If you need to authorise someone or have an authorisation to act, such as movable or immovable property, you can arrange it electronically. Using Latvian Sworn Notary Client Portalwww.latvijasnotars.lv, consultation with the notary may take place in video mode (requiring eID card with PIN codes issued by PMLP), and notarial activities can be performed remotely. Thus, a person who, for example, is currently in long-term absences abroad does not have to take the path to Latvia to give someone a mandate to act in his or her interests – for example, to deal with property management issues etc.
A notary may issue a derivative (extract) thereof in the form of an electronic document after the issuance of a power by signing with the eParacsta and adding the time stamp. It may be transmitted electronically to the authority which requested the authorisation.
an esignal can also be used to certify e-identity:
The use of a secure electronic signature (eParakstam) gives you several advantages:
In Latvia, a secure electronic signature (eParaksts) is available using a number of tools (regardless of the type of eParaksta you use, the result will be the same – an electronically signed document with legal force).
For individuals over the age of 14, types of eParaksta are available:
esigned on identity card or electronic identification (eID) card
Mobile app eParaksts mobile
Mobile app for signing documents eParakstsLV
Legal entities can use the free eParaksta and e-identification tools offered, as can individuals.
However, a product has also been created directly for entrepreneurs who use electronic documents frequently and more frequently in their daily lives – eParaksts card.
an eSignature card is an eParaksta bearer available to legal persons, providing both the signature of documents and the verification of personal identity in the digital environment. More information on login and costs is available at:here.
In addition to the eParaksta card, a legal person can also use eZemmoga.
Regardless of the type of secure electronic signature (eParaksta) you use, the result will be the same: an electronically signed document with legal effect:
You will need to sign documents using the eParacsta available on the ID card:
You can sign with an eID card in 3 ways (providing the same result in all cases):
esigned mobile is a mobile app designed to certify identity in the digital environment, as well as signing documents on the portalwww.eparaksts.lvand in the mobile appesignsv.
the esigned mobile app works on smart devices with Android 5.0 (or later) and with iOS 8.0 (or newer) operating systems.
Mobile appesignsvensure that documents are signed on a smart device, as well as checking already signed documents.
esignsvfree is available as iOS, its Android operating systems for smartphones. eParakstsLV's app works on smart devices with Android 4.4 (or younger) and with iOS 9.3.5 (or newer) operating systems. To sign documents in eParakstsLV, you must first obtain the eParaksts mobile application.
To sign a document in eParakstsLV, you must first:
an esigned card provides legal persons with both signature and personal identity assurance in the digital environment. It is beneficial for those entrepreneurs who have a large amount of documents to be signed. Legal persons, like natural persons, can use an eID card and eParaksts mobile.
In order to sign documents using an eParaksts card for legal persons, you will need:
You can view and verify the validity of any electronically signed document by using:
Remember that the eID card is not only a personal identity document in person, but also in a digital environment. It also includes a person's self-congratulatory signature in the digital environment.
If you have lost an eID card, contact the help service of the VAS “Latvijas Valsts Radio and Television Centre” (LVRTC) by phone 67108787 and ask to stop the certificate, but if your eID card has been stolen, please inform you about it.National police.
If the eID card is in place, you will be able to renew the security certificates. Read morePMLP website.
Secure electronic signature (eParaksta) PIN must be stored securely, carefully!
Be careful about signing PIN information to pages or notepads. Make sure that this information does not become known to others!
Keep your PIN information available only and in a way that will allow you to see if someone else has accessed it!
Do not carry the envelope with your PIN codes because the characters will fade as the paper sails.
If a PIN is lost, you may apply for the issuance of a new PIN envelope by entering the territorial division or mission of the Office of Citizenship and Migration Affairs (PMLP) abroad. You will receive a new PIN for free, but you should expect it to be issued within 5 working days. At this time, the card will have to be left to PMLP.
getting an esignal is expensive
As from 1 January 2019, the eID card includes an unlimited number of free e-signing times and is free of charge. Appsesigned mobileandesignsvare downloadable and usable for free.
the EID card is issued in the territorial chapters of the Office for Citizenship and Migration Affairs (PMLP) (according to the price list).
On the other hand, the cost of producing an eParaksts card for legal persons is Eur 52.01 (including VAT). For users, a subscription fee that is created based on the number of cards in the company (for example, a subscription fee of up to 20 cards is Eur 5.50 (including VAT) per month). More on costswww.eparaksts.lvavailablein Price List.
esigned to a natural person different from an eParaksta for a legal person
Whether a natural or legal person applies for eParakstam, it is intended for use by a particular person and is received by a specific person on his or her own behalf. The right to sign company documents electronically shall be on the same legal basis as the right to sign paper documents.
the esignal appears on the electronically signed document
The contents and appearance of the electronically signed document do not change when signed; it is not visible in the content of the document. eThe document is a protective shell, a casing for any signed document that shows that no changes have been made to the content of the document since the time of signing.
You can electronically sign documents of any format and choose the format in which they are signed:
edoc is the standard for electronically signed documents adopted in Latvia. Similarly, the eDoc format is selected when you need to sign a set of multiple documents, or you need to sign files of other formats, such as pictures, videos, or audio files, not only text documents.
The format of asice shall be chosen if the document to be signed is addressed to the resident or organisation of another EU Member State.
Check document eParakstable canhere.
State and local authorities shall not accept electronically signed documents
Latvian legislation stipulates that, since 2004 January 1 onwards all State and self-government institutions shall be obliged to accept electronic documents from natural and legal persons.
issuer of eParaksta Latvian State Radio and Television Centre (LVRTC) or other institutions see the content of the document to be signed
It is not possible to access the content because the security requirements prevent any access to the data to be signed. It can affect only the logical steps, not the content that you added a third party. Similarly, it cannot be restored to a document or PIN KODU nozudušu.
LVRTC stores electronically signed and sent documents
The signed document at any time to come into it. When you sign a document with an eParaksts mobile, eID card, or eParaksts card, the document is stored on the www.eparaksts.lv website for 24 hours and then deleted.
Cannot read a document with eParakstam by others
Signing documents with eParaksta is not encryption. Any person in possession of an eParaksted but unencrypted document may open it. You can open an e-document in three ways:
Signed documents become invalid after eParaksta expires
It is important that the signature is valid when the document is signed. At the end of the period of validity of the issued eParaksta, the signed document shall not lose its legal effect. So, after the expiry date, you will no longer be able to sign a new document, but the existing, signed documents will remain legal, just as if they were signed by hand.
When authenticating, I agree and undertake to comply with the rules for the use of the electronic identification solution.
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