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What is the electronic signature

To promote faster communication with public authorities and local governments electronic services in Latvia, citizens and businesses will be able to use arms instead of secure electronic signature (e-signature). Similarly, you can also use the e-signature transactions between legal persons, for example, contracts, invoices, etc. to sign documents. In addition, entrepreneurs with an e-signature smart cards and / or identity card (eID) can create client authentication solutions in their internet site.

What is the e-signature?

  • E-signatures are electronic data, a unique personal identification certificate, which are annexed to document prepared on your computer (given name, surname, personal identity number, etc.).
  • E-signature is Passport equivalent electronic formats and shows its membership of a particular person. A natural person may be represented by legal persons.
  • E-signature is the human individual signature in an electronic environment, which have legal force. With the person signing electronic documents, these options, such as contracts, invoices, complaints, applications, letters, etc. When you sign a document, user of e-signature is in agreement with its contents and confirms its will. E-signature can only be applied to its owner.
  • With a secure e-signature signed a document has the same legal effect as the paper signed document. It is determined by legislation. In addition, in a note from e-signature is incomparably more difficult than a handwritten.
  • Important! E-parakstītam document has legal effect only in electronic form neizdrukātā!
  • The use of e-signatures provide electronic document authenticity and confirms the identity of the signatory.
  • Together with the e-signature, communication with the State and self-government institutions, subject to the laws should be used to electronically record the time stamp and signed the document attesting to a specific time. Other documents for signature by the time stamp use is voluntary. Virtual e-signature time stamp is already included in the signature.
  • More than what is e-signature can read here .

Where to use the e-signature?

  • Communication with the State and self-governmentinstitutions. All types of documents for signature, which are intended for submission to the State and self-government institutions. Electronic documents the law stipulates that all State and self-government institutions shall be obliged to accept with secure e-signature signed documents. Transactions between legal persons. Agreements, invoices, submissions and any other to sign documents individually or through the record-keeping and accounting systems, which incorporated into the e-signature functionality. E-signature is equivalent to a legal value as the signature on documents in paper form.
  • Authorising a thirdparty. With the e-signature, identical as with his signature, you can plenipotentiary by a third party. For example, a notary may issue anotarised power which signed by e-signature and add time stamp, a notary may immediately send the body, whose term of office has requested. 
  • Authentication and authorization (with the smart card e-signature or identity card (eID)). Authentication and authorization options in the different portals, in addition, the receipt of services provided by the authorities with the same smart card PIN KODU e-signature or eID card, rather than to remember and to enter your password, for example, the portal which provides all the www.latvija.lv State and self-government services, as well as access to a variety of e-services; Riga municipal service portal; the State Revenue Service electronic declaration system accounting reports, declarations and the other to the submission of documents; Road Traffic Safety Directorate provides for the use of e-services, etc.
  • Remote official communication operators with their customers .Businessmen, creating their own portals and service environment, you can create a single access tool, while enabling customers to various business portals to use a single authentication tool and save on costs to a new authentication tools. Entrepreneurs whose application for receipt of services required on a specified sample form, you can ensure public access to the relevant forms in an editable form and the ability to download them to make it possible to fill them in electronic form and signed by e-signature.
  • Read more about their e-iespējām www.e-iespejas.lv

 

Portal www.eparaksts.lv able to sign documents with virtual e-signature and free of charge to check electronically signed documents.

You cannot use the e-signature functionality:

Electronic documents in accordance with paragraph 6 of the third paragraph of the Law setsout exceptions cannot be applied when e-signatures:
  • agreements under which rights are created or transferred to immovable property, except for rental rights;
  • contracts which, in accordance with the law does not apply if they are not certified in accordance with procedures prescribed by law;
  • guarantee contracts if the guarantee grants, and security for pledges if such persons acting for purposes other than those associated with this person, entrepreneurial activity or profession;
  • transactions in the field of family law and inheritance law.

What are the benefits?

  • Finances – print, mail delivery, processing, human resource economy.
  • Natural resources – paper, printing supplies, fuel, CO2 (carbon dioxide) emissions.
  • Time – the responsible official of the working time and more efficient use of knowledge, faster response than when you are sending documents in paper form.
  • Organizational – supporting function, not the core business, effective and transparent under control, automation. Easy management of changes.
  • Security – e-signature, compared with the handwritten, practically impossible to forge, as well as there is no need for a plenipotentiary to sign documents in their absence.
  • Document storage – more no folders, cabinets, archives.
  • Convenience – no driving, parking jams or queues, contact with officials. 
  • Mobility – the use of e-signature from anywhere in the world, where a computer and internet access.

How do I get the e-signature?

Virtual e-signature can log onto thePortal www.eparaksts.lv using one of the authentication tools (online banking, mobile KODU, eID card or e-signature smart cards) by filling in the form and putting it in the near Portal in the specified customer service centre, along with Passport, and then print the application (smart cards and eID user of e-signature and SEB Internet users can submit an application electronically). For more information about virtual e-signature acquisition opportunities are availablehere. Thecosts.

An identity card (eID ) in one of the Office of Citizenship and Migration Affairs departments might receive a person established in each of the population register. In order to receive an identity card (eID), the documents required time and costs ofreading here.
If an application that you want to indicate the identity card (eID) include, in addition to e-signature e-parakstīšnas get 120 times. In order to supplement the e-signature eID card, you need to send requeststo the e-mail address - eparaksts@eparaksts.lv.

E-signature smart cards can apply only to operators. More information about enrollment and costs here.

More information can be obtained where e-signatures:

The myths of e-signature?

  • E-signature get are expensive. One of the signing of the time with virtual e-signature paid €0,41 €, 4,13 – 20 and 9,95 times on the signing of the €– for an unlimited number of times on the signing of the 12 months. Smart Card e-signature business shall be paid to ~ 52,00 €. Identity card (eID) with 10 working days shall be paid by the time limit of €14,23, but takes into consideration that this licence consists of multiple functions, as well as pay is included in the 120 e-signatures with time stamps.
  • E-signature natural or legal person differs from thee-signature. Don 't care if e-signature is applying for a natural or legal person, it is designed for use on a specific person, and it receives a specific person on its own name (except for the smart card e-signature, when the smart card with the signature information, you can specify the name of the company, the person' s title, etc). The right to sign documents electronically is on the same legal basis as the right to sign the paper documents. One person may be a number of e-signature, for example, in the case where the person is active in several companies, and hopes that each company name to appear at the signing of the relevant documents or belongs to virtual e-signature as a natural person and e-signature smart cards (with the company name) as a legal person.
  • E-signature is digitally signed document .Electronically signed document content and appearance after signing assured – I don 't see it in the document content. E-signature is like a protective shell, shell any signed document. When the document shall be signed, a file with extension .edoc, and it contains both the signed document and the signature. Check the e-signatures can be here.
  • State and self-government institutions does not accept electronicallysigned documents. At the launch of e-signatures, there have been cases where the authorities refused to accept electronically signed documents through ignorance, lack of nemācēšanas or technologically. Currently, the situation is rare, but if it happens, everyone is invited to inform promptly the SRTC. Latvian legislation stipulates that, since 2004 January 1 onwards all State and self-government institutions shall be obliged to accept electronic documents from natural and legal persons.
  • Latvia State Radio and Television Centre (LVRTC) (or the trusted certification service provider) sees an documentcontent. Signing documents with the e-signature is happening on the user 's computer. Content to access isn' t possible because the security requirements, which, in order to prevent third parties access to data. It can affect only the logical steps, not the content that you added a third party. Similarly, it cannot be restored to a document or PIN KODU nozudušu.
  • It (or the trusted certification service provider) shall be kept to himself and the documents transmitted electronically sign. The signed document at any time to come into it. When you sign a document with smartcard e-signature www.eparaksts.lv Web site, the document is stored at 24 hours and will then be deleted.
  • The document with the e-signature is not readable by others. Signing documents with the e-signature does not have encryption. Anyone who may or may not have its own, you can open any e-signature electronically signed documents. Open e-dokumentu can in two ways: 1) through a portal www.eparaksts.lv functionality „Check eDokumentu”,„Check PDF” or using a Java applet; 2) downloading special software, eParakstītājs SignAnywhereFree.
  • Content (documents, e-mail, u.t.t.) encryption will be a separate service, which it shall be developed, tested and plans to offer their customers over the next year.
  • The signed documents will become invalid after the endof the period of validity of an e-signature. It is important that the signature to be valid. At the end of the period of validity of an e-signature, the signed document does not lose its legal force. It ensures the possibility of free of charge to check the validity of the signatureto anydocument with aportal www.eparaksts.lvfunctionality „Check e-dokumentu”,„ Check PDF ” using a Javaapplet or with a specific software or SignAnywhereFree eParakstītājs.

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